AdminPurchasing

Create and manage purchase orders

To create and manage purchase orders, start with purchasing access, the correct branch and supplier, and the original commercial document. In Admin, search purchase orders, create purchase order, edit purchase order, and add line items. Match the supplier, document dates, line quantities, prices, tax, and totals against the original document before confirming.

Before you start

Purchasing access, the correct branch and supplier, and the original commercial document
Compare supplier, dates, lines, quantities, prices, tax, and totals before confirming

Create a purchase order

Search /purchasing/orders for the supplier, reference, branch, or status before creating.
Open /purchasing/orders/new, add verified supplier, branch, item, unit, quantity, price, date, and tax data, then submit once.

Edit an eligible purchase order

Open the exact order at /purchasing/orders/edit/:id and confirm its current status permits editing.
Change only the intended lines or dates, review the new totals, save once, and verify the returned status.

Read a legacy purchase-order view

Use /purchase-orders or /purchase-orders/:id to locate and read the legacy order view.
Treat it as read-only unless the page presents an authorized action; open the current purchasing workflow for supported edits.

Expected result

The submitted purchase order shows the selected supplier, branch, dates, items, units, quantities, prices, tax, total, and status. An ineligible order remains read-only or visibly blocked instead of accepting an unsupported edit.

Permissions

Purchase-order list and legacy detail require purchasing.read; create and edit require purchasing.write.

Troubleshooting

The order cannot be submitted.

Correct the displayed supplier, branch, date, item, unit, quantity, price, tax, or total validation and submit once. Keep the draft open and do not create a second order while status is unknown.

An existing purchase order cannot be edited.

Check its current status and whether the route is a read-only legacy detail. Do not bypass an ineligible state; send Support the safe order reference, branch, status, and intended correction.

Review purchasing and reconciliation
Review purchasing KPIs or reconcile purchase orders, receipts, and supplier invoices line by line.Manage suppliers and supplier intelligence
Maintain a unique supplier record and inspect period-specific supplier performance evidence.Record and review goods received
Record delivered, accepted, and rejected quantities against the correct purchase order and physical delivery.