AdminPurchasing

Manage suppliers and supplier intelligence

To manage suppliers and supplier intelligence, start with purchasing access, the correct branch and supplier, and the original commercial document. In Admin, search suppliers, open supplier, edit supplier, and review supplier performance. Match the supplier, document dates, line quantities, prices, tax, and totals against the original document before confirming.

Before you start

Purchasing access, the correct branch and supplier, and the original commercial document
Compare supplier, dates, lines, quantities, prices, tax, and totals before confirming

Create or edit a supplier

Search /purchasing/suppliers by the recorded supplier identity before creating another record.
Open or create the supplier, change verified business details, save once, and reopen it to confirm persistence.

Review one supplier

Open /purchasing/suppliers/:supplierId and set the branch and period used by the detail view.
Inspect the recorded purchasing and performance evidence before contacting or changing the supplier.

Review supplier intelligence

Open /purchasing/intelligence and select the intended scope.
Open the source evidence behind one finding before using it in a supplier decision.

Expected result

The supplier list and detail show the selected supplier record; performance and intelligence views show their own period and evidence. Editing a supplier persists only the intended identity or operating fields and does not silently apply an intelligence recommendation.

Permissions

Supplier list requires purchasing.read; supplier detail accepts purchasing.read or supplier-intelligence.read; intelligence accepts intelligence.read or supplier-intelligence.read.

Troubleshooting

A supplier cannot be found or looks duplicated.

Clear supplier filters and search by the recorded identity before creating another record. Compare branch and contact details, then merge or correction decisions should follow the supported supplier workflow.

An intelligence finding conflicts with supplier records.

Open its evidence and align the supplier, branch, and period with the detail page. Treat the finding as advisory and report the missing or differing source evidence before changing supplier data.

Review purchasing and reconciliation
Review purchasing KPIs or reconcile purchase orders, receipts, and supplier invoices line by line.Create and manage purchase orders
Create, review, and edit eligible purchase orders with verified supplier, branch, item, unit, price, and tax data.Record and review goods received
Record delivered, accepted, and rejected quantities against the correct purchase order and physical delivery.